Careers

Under the supervision of the Human Resources Manager, the Human Resources Coordinator performs a variety of high-level communication, processing, and technical duties requiring independent judgment and decision-making in support of the Human Resources department and Aquarium of the Bay overall.

Primary Duties and Responsibilities:

• Organize and update company personnel records and documentation
• Manage the logistics of the recruiting process, including job posting, screening applicants, and scheduling interviews, for a variety of experience levels
• Assist HR Manager in development and implementation of personnel policies & procedures
• Perform administrative tasks such as performing background checks, filing paperwork, and completing employee documentation, including paperwork of terminated employees
• Assist employees with basic interpretation of HR policies and procedures
• Coordinate retention activities such as monthly employee recognition, spirit events, and cultural events
• Receive and respond to email and telephone inquiries for a variety of HR processes, and decide appropriate information dissemination or routing
• Process all new hire and onboarding information
• In conjunction with different departments, run new hire orientation and onboard employees
• Oversee all required trainings for staff members
• Stay up to date on laws and ensure Aquarium compliance
• Basic benefits administration
• Other duties as assigned

Required Skills, Education, and Experience:

• Bachelor’s degree or equivalent combination of experience & education
• At least one year of HR-related experience, including clerical support work or recruiting
• Excellent computer skills, particularly Word, Outlook, and Excel
• Experience working for a nonprofit or familiarity with nonprofits essential to be successful in this position
• High-level organizational skills; able to manage databases and recordkeeping
• Excellent interpersonal skills
• Effective oral and written communication skills
• Must be able to maintain a high level of confidentiality
• Problem-solving and analytical skills a plus

How to Apply

Email resume and cover letter as separate PDF or Word attachments to [email protected] with the subject line “Your Name – HR Coordinator”. No phone calls, please.

The Tourism Greeter is a part-time seasonal position responsible for providing excellent customer service to all visitors. The Tourism Greeter must be able to communicate information both verbally and through non-verbal body language regarding Aquarium of the Bay, our mission and anything pertaining to bay.org/Bay Ecotarium, PIER 39, Fisherman’s Wharf and San Francisco.

PRIMARY DUTIES & RESPONSIBILITIES INCLUDE:

• Regular, reliable attendance and punctuality are essential functions and are required 100% of the time
• Active participation in commission and incentive programs
• Must project a professional image while in uniform
• Promotes the Aquarium and its partners using a variety of marketing materials and methods (i.e. coupon distribution, upsell combos, etc)
• Greets group tours and visitors as needed
• Answers guest questions and give directions as needed
• Monitors area to ensure a secure environment and reports problems to management
• Provides exceptional internal and external customer service according to established guidelines
• Pick-up and deliver promotional materials, such as brochures, from and to third party vendors
• Assist Events team with private and public events
• Other duties as assigned.

QUALIFICATIONS:  To perform this job successfully, an individual must be able to perform each primary duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION & EXPERIENCE:

• High school degree or equivalent
• Minimum of one year of customer service experience required
• Previous experience in a museum, theater, amusement park, hotel, or related attraction preferred
• Tour Guide certification preferred

KNOWLEDGE, SKILLS & ABILITIES:

• Strong communication skills across multiple disciplines, cultures, and geographies
• Must be customer service oriented, positive, portray a helpful attitude when interacting with visitors
• Excellent organizational skills with great attention to detail
• Must be self-disciplined, creative problem solver, and results orientated
• Must be adept at handling visitors’ inquiries in a fast-paced, team oriented environment
• Must be comfortable working with large crowds
• Basic knowledge of grammar, spelling, punctuation, and simple mathematical functions like percentages, ratios, etc.
• Ability to interact with high degree of professionalism at all levels with business partners and guests
• Must have excellent verbal and non-verbal communications skills and the ability to interact cheerfully with guests while working under considerable pressure in crowds and with difficult guests
• Good written communication skills are needed to prepare reports and take down information accurately and thoroughly
• Should have a personal passion/interest in the conservation of the San Francisco Bay and its watershed
• Secondary conversational language skill highly desirable

If you are interested in this position, please submit cover letter and resume via email at [email protected]. Include your name and “Tourism Greeter” in the subject line, and submit a cover letter and resume as separate attachments. No phone calls, please.

The Facilities/Life Support Systems Engineer is tasked with the operations and maintenance of building and life support equipment, as well as all other tasks assigned by supervisors. The Facilities/Life Support Systems Engineer reports to the Facilities/Life Support Systems Manager, Associate Director, and Director.

PRIMARY DUTIES & RESPONSIBILITIES INCLUDE:

• Perform daily maintenance functions on the building
• Ensure that Facilities are in good working condition
• Maintain plumbing issues throughout building
• Paint and repair walls, railings, and offices as needed
• Move large office items and work on other special projects as needed under the direction of supervisors
• Supporting the inspection, preventive maintenance, repair, replacement, and upgrades to the aquarium’s main, holding, and satellite exhibit life support system
• Updating logs as needed to reflect any changes to, addition of, or the elimination of life support systems or components
• Keep accurate and up-to-date preventive maintenance logs and communicate with supervisors of any failure or significant issues related to life support systems equipment immediately
• Research the latest technologies and cost savings in regards to life support systems
• Liaison with the Animal Care staff
• Other duties as assigned

QUALIFICATIONS:  To perform this job successfully, an individual must be able to perform each primary duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION & EXPERIENCE:

• High school diploma or equivalent required; college or technical certificate strongly preferred
• Must hold a valid California driver’s license

KNOWLEDGE, SKILLS & ABILITIES:

• Knowledge of aquarium systems and water quality
• Knowledge of troubleshooting mechanical, electrical, and control systems issues
• Knowledge of plumbing, electrical, carpentry, and painting
• Ability to work independently with minimum supervision
• Ability to work as a member of a team
• Strong verbal and written communication skills
• Be able to cover other shifts as needed
• Must work in a safe manner

If you are interested in this position, please submit cover letter and resume via email at [email protected].Include your name and “Facilities/Life Support Systems Engineer” in the subject line, and submit a cover letter and resume as separate attachments. No phone calls, please.

The Finance Manager manages the day-to-day financial operations and accounting functions. The Finance Manager develops and maintains efficient and effective financial operations, assists in preparation of organizational and department budgets and financial analyses, and ensures that appropriate policies, procedures, and internal controls are maintained to safeguard the organization and facilitate effective financial management.

The Finance Manager will be an experienced and can-do professional committed to building and maintaining effective infrastructure for financial management, and will bring to the position strong analytical and organizational skills and the ability to be task-oriented and hands-on. This positions reports to the Controller.

Essential Duties:

• Adhere to policies, procedures and internal control measures to safeguard assets and prevent fraud.
• Conduct month-end closings, balance sheet reconciliation and ensure all accounts are properly reconciled.
• Prepare and communicate timely monthly financial statements to all departments.
• Supervise bank accounts, cash flow analysis and all bank reconciliations.
• Work closely with Controller and other departments to ensure good accounting practices and procedures are being followed.
• Manage payroll department.
• Audit Accounts Receivable, Accounts Payable and Journal Entry transactions.
• Review and analyze various insurance policies and payments including deferrals & accruals.
• Assist Controller with supervision of day to day operations.
• Assist with preparation of annual budgets, forecasting and variance analysis.
• Prepare year-end reconciliations and assist with the annual financial audit.
• Work on special projects and/or ad hoc analysis.
• Other duties as assigned.

Full job description – Finance Manager, click here.

If you are interested in this position, please first visit and thoroughly explore our website: aquariumofthebay.com. Then submit cover letter and resume via email at [email protected]. Include your name and “Finance Manager” in the subject line, and submit a cover letter and resume as separate attachments. No phone calls, please.

The Bay Ecotarium/Bay.Org is the leading institution of climate change, water conservation and education. Our five institutions, including: Aquarium of the Bay at PIER 39, Sea Lion Center at PIER 39, The Bay Institute, Bay Academy and The Bay Model. We seek an experienced strategic content and media engagement professional, who is looking for an opportunity to reconceive the climate and conservation-going experience. Be The Movement.

RESPONSIBILITIES:

• Create and manage the timeline, program and task list for all Bay Ecotarium hosted events (excludes private events).
• Lead all public event planning and production meetings and discussions.
• Organize and lead collaboration with the Bay Ecotarium’s Team on event concept, graphic design/production/printing, and event marketing.
• Negotiate costs and services with vendors; book event space, arrange food and beverage, order all supplies/decorations, coordinate audiovisual equipment & operation.
• With the Volunteer Coordinator, secure volunteers; manage the staff and volunteers working at the event.
• Work with venue to create/revise room layouts/seating arrangements for each event as necessary.
• Manage on-site production and coordinate the events on site set up and clean up for events as necessary.
• Create event sponsorship packages and lead the solicitation and securing of sponsorships.
• Manage the follow-up with vendors, sponsors and staff members following each event.
• Assist the Director of Strategic Promotions in sponsorship of public events and aquarium sponsorships.

Full job description – Strategic Promotions Manager, click here.

To apply, submit a cover letter and resume to [email protected], subject: Strategic Promotions Manager.

The Guest Services Supervisor position is responsible for working alongside the Director of Guest Services, the Guest Services Manager and Assistant Managers to oversee the day-to-day running of all ticketing, retail, and specialty areas. As a Supervisor, you are expected to set the tone and example for the rest of the Guest Services staff; our Supervisors should always be viewed as our best associates! The position will involve working with the Guest Services Manager and Assistant Managers daily to ensure proper and effective staffing for all ticketing areas, overseeing front desk transactions and interactions, managing associate’s daily cash flow, managing and coaching staff for excellence and, most importantly, providing each aquarium guest uncompromised hospitality and quality service.

This position reports to the Guest Services Manager, Guest Services Assistant Managers, and Director of Guest Services.

Direct reports: Guest Services Sales Associates

POSITION SPECIFICS:

• This is a full-time, hourly (non-exempt) position – working 40 hours per week.
• Minimum of five days of availability including weekends, Holidays and opening and closing shifts, for a minimum length of eight (8) hours
• During non-seasonal operating hours, Supervisor must be available for shifts scheduled between the hours of 8am and 7pm
• During extended seasonal operating hours, Supervisor must be available for shifts scheduled between the hours of 7am and 9pm
• Other shifts may be scheduled based on the needs of the department
• This position is located at the Aquarium of the Bay on PIER 39 in San Francisco, CA.

Full job description – Guest Services Supervisor, click here.

TO APPLY:

To be considered for this position, please send a resume and cover letter describing your interest and experience related to the position via e-mail to [email protected], subject: Guest Services Supervisor – Full Time.

As a member of the Guest Services team, the primary role of the Guest Services Sales Associate is to be the first point of contact for Aquarium of the Bay. Guest Services Sales Associates will interact with guests and provide exceptional customer service in the areas of ticket sales, promotions, the gift store and operations. Additionally, the Guest Services Sales Associate has a direct impact and responsibility for revenue generation.

Primary Duties, Responsibilities, and Essential Functions:

• Regular, reliable attendance and punctuality are essential functions and are required 100% of the time
• Associates are required to work up to an 8 hour shift during the hours of 8am and 7pm, or 7am and 9pm seasonally (with either an additional thirty-minute or one-hour unpaid lunch mid-shift depending on the shift)
• Part-time associates must be available to work 5 days a week- including weekends and holidays depending on needs of the department.
• Adheres to all organizational policies and procedures including, but not limited to, attendance, uniform, and grooming standards
• Active participation in commission and incentive programs
• Aim to exceed guest expectations in all interactions and transactions, in all areas of responsibility (gift stores, ticket booths, front desk, galleries, and at all other bay.org / Bay Ecotarium premises)
• Proactively engage customers through greetings, question asking and steps out from behind the counter to interact with guests
• Accurately listens to guests to suggest the most appropriate products
• Provide excellent customer service through knowledge of all Aquarium features, products offered, and local attractions, including ticket and upgrade options available to guests
• Drive sales and participate in department sales incentives through up-selling during all scheduled shifts
• Responsible for thorough and accurate cash handling and proficient ticket and merchandise sales transactions
• Strong housekeeping practices to help promote cleanliness for guest and employee safety in all spaces associate is scheduled to work
• Provide event staffing for all Aquarium special events and programs, including some late nights and weekends
• Team player able to perform additional functions as assigned
• Desire to provide a positive and memorable start and end to all guests’ visits; be an exceptional “face” of our organization
• Proactively maintain sales floor in a clean, neat and organized fashion; preform stock duties as needed
• Other responsibilities as assigned

Full job description – Guest Services Sales Associate – Full Time, click here.

To be considered for this position, please send a resume and cover letter describing your interest and experience related to the position to [email protected].

As a member of the Guest Services team, the primary role of the Guest Services Sales Associate is to be the first point of contact for Aquarium of the Bay. Guest Services Sales Associates will interact with guests and provide exceptional customer service in the areas of ticket sales, promotions, the gift store and operations. Additionally, the Guest Services Sales Associate has a direct impact and responsibility for revenue generation.

POSITION SPECIFICS:

• This is a part-time, 3 days a week, non-exempt position
• Evening, weekend and holidays are required
• Shifts are scheduled based on operation hours and may change as deemed necessary for business purposes.
• During non-seasonal operating hours, Associate must be available for shifts scheduled between the hours of 8am and 7pm
• During extended seasonal operating hours, Associate must be available for shifts scheduled between the hours of 7am and 9pm
• Other shifts may be scheduled based on the needs of the operations

Full job description – Guest Services Sales Associate – Part Time, click here.

To apply, submit a cover letter and resume to [email protected], subject: Guest Services Sales Associate – Part Time.

Established 33 years ago, The Bay institute focuses on good science embedded in good environmental policy and advocacy through three program streams ranging from Rivers, Delta, Coast and Oceans. The Bay Institute is a division of Bay.Org.  The Bay Institute full-time Director will lead TBI to the next phase of collaboration, innovation and expansion in line with our conservation mission from Sierra to the Sea and lead its efforts and bring about transformative change in the scope of its mandate. The position entails developing a new team of professionals, research grant prospects, respond to RFPs, develop learning materials, engage in field research, consult, publish and participate in testimonies that impact environmental policy and green and clean energy issues.

POSITION SPECIFICS:

• This is a full-time, 5 days a week, exempt position
• This position functions full time out of the bay.org administrative offices located along the Embarcadero and Beach Street in San Francisco, CA
• Evening, weekend and holidays may be required depending on needs of the organization
• Attendance to major events required as assigned
• Benefits include- medical, dental and vision eligibility period applies
• 3 weeks of paid vacation
• Ancillary benefits include- life insurance, commute stipend, cellphone stipend
• Attendance to conference and professional development available pending funding and approval by President and CEO

Full job description – Director, The Bay Institute, click here.

To be considered for this position, please send cover letter and resume to [email protected] .

Reporting to the President and CEO, Director, Capital Campaign will manage all aspects of bay.org’s capital campaign. Working in collaboration with the President and CEO, and other leaders, staff, and volunteers to identify and classify prospective donors and ensure the implementation of timely cultivation and solicitation strategies. The Director, Capital Campaign will be responsible for maintaining the campaign prospect pipeline, plan, and timeline, fundraising progress reports, and goals.

POSITION SPECIFICS:

• This is a full-time, exempt position,
• The schedule for this position is Monday- Friday 9:00 AM- 5:00 PM,
• Evening, weekend, holidays and attendance to special events may be required; and
• Statutory benefits included after an introductory period has been completed

Full job description – Director, Capital Campaign, click here.

To be considered for this position, please send cover letter and resume to [email protected] .

The Event Services Coordinator is responsible for client relations and coordination, consistently collaborating with all Sales & Events teams, event leads, vendor relations, permits and any others in positions deemed necessary to successfully produce stellar events that ‘wow’ our clients. The Events Services Coordinator successfully manages, tracks and supports a high volume of events at all Bay.org facilities and completes Staffing Requests, Events Advisory documentation and handover from the sales team of all event-related information in a complete and timely manner.

This position reports to the Director of Tourism and Event Services.

PRIMARY DUTIES, RESPONSIBILITIES, AND ESSENTIAL FUNCTIONS:

• Operate in alignment with the company’s essence of elevating spirits and creating meaningful relationships through authentic interactions
• Create the Staffing Request, Event Advisory documents, all permits, provides excellent and complete event production and coordination
  • Liaison and communication with Sales & Events teams and all departments involved with event
  • Nurture client relationships through the event and beyond
• Consistently meet or exceed standards that ensure consistent, high quality and complete all documents, and logistics for events
• Develop and maintain excellent client relations while coordinating all details associated with each event
• Ensure complete and timely hand-over of all event related information from the Events team, provide all departments with adequate lead time for non- standard or long lead time requests/client needs
• Attend weekly Sales & Events meetings prepared with all relevant information and questions answered
• Ensure events start on time, and strike is completed in a timely manner
• Create and update rental orders, create menus and diagrams as well as Run of Show is completed and distributed to all parties before event
• Review, update and implement SOPs and Service standards
• Day of event management, working with the client and supervising all related staff functions
• Support off-site events as needed
• Work weekends and holidays as needed
• Perform any other duties requested by Director

Full job description – Event Services Coordinator, click here.

The Bay Ecotarium/Bay.Org is the leading institution of climate change, water conservation and education. Our six institutions, including: Aquarium of the Bay at PIER 39, Sea Lion Center at PIER 39, Eco Center at Heron’s Head Park, The Bay Institute, Bay Academy and The Bay Model. We seek an experienced strategic content and media engagement professional, who is looking for an opportunity to reconceive the climate and conservation-going experience. Be The Movement.

RESPONSIBILITIES:

• Networking with local, regional, state and national media for story pitches and building relationships.
• Fielding media inquiries and making story pitches to the media.
• Creating media releases for all of Bay.Org institutions for events and information.
• Responsible for the content of the quarterly EcoCurrent Newsletter.
• Working with the Director, Strategic Promotions develop an effective advertising campaign with strategic messaging
• Creation of online media content for the social media team, such as online storytelling and institutional messaging.
• With the President & CEO, work to counter negative publicity and handle crisis and emergency communications.
• Set annual performance goals in consultation with the Director, Strategic Promotions and President & CEO with measurable deliverables to be reviewed monthly.
• Work to engage institutional awareness and drive ticket sales and revenue while delivering the Bay Ecotarium/Bay.Org brand promises.
• Leads visitor engagement program focusing on underserved audience groups, including tourists, visitors with varying ability status, and families
• Oversee visit planning tools, working with internal partners to collaboratively address the physical and digital planning needs of visitors during pre-visit, visit, and post visit.
• Represent the Bay Ecotarium/bay.org at appropriate media and consumer related events and functions.
• Work closely with the divisions and departments of the Bay Ecotarium/bay.org to group tourist market segments in effective, innovative and creative media.

Full job description – Strategic Content and Media Engagement Manager, click here.

To apply, submit a cover letter and resume to [email protected], subject: Strategic Content and Media Engagement Manager.

We are looking for a skilled HR manager to oversee all aspects of Human Resources practices and processes. You will support business needs and ensure the proper implementation of company strategy and objectives.

The goal is to promote corporate values and enable business success through human resources management, including job design, recruitment, performance management, training & development, employment cycle changes, talent management, and facilities management services.

RESPONSIBILITIES:

• Develop and implement HR strategies and initiatives aligned with the overall business strategy
• Bridge management and employee relations by addressing demands, grievances or other issues
• Manage the recruitment and selection process
• Support current and future business needs through the development, engagement, motivation and preservation of human capital
• Develop and monitor overall HR strategies, systems, tactics and procedures across the organization
• Nurture a positive working environment
• Oversee and manage a performance appraisal system that drives high performance
• Maintain pay plan and benefits program
• Assess training needs to apply and monitor training programs
• Report to management and provide decision support through HR metrics
• Ensure legal compliance throughout human resource management

Full job description –  HR Services Manager, click here.

To apply, submit a cover letter and resume to [email protected], subject: HR Services Manager.

We are looking for a competent Volunteer Coordinator to recruit and manage volunteers. You will be responsible for allocating responsibilities and retaining the best people.

It takes a competent leader to succeed in this profession. You should know how to distinguish talent and do everything possible to motivate and inspire. You must possess excellent organizational skills and ability to communicate with people from diverse backgrounds and experience.

The goal is to ensure that our organization is always staffed with the best and most reliable individuals, and that they are correctly utilized for the fulfilment of our mission

RESPONSIBILITIES:

• Source and recruit volunteers through various techniques (databases, e-mail, social media etc.)
• Collect information on availabilities and skills
• Arrange for appropriate training when needed
• Produce schedules for everyday activities
• Assign responsibilities to the right people for special events
• Coordinate teams of volunteers for large-scale actions
• Communicate frequently with volunteers to ensure they are satisfied and well-placed
• Disseminate information for upcoming actions and events
• Keep detailed records of volunteers’ information and assignments
• Εnsure the purpose of the organization and its actions is clearly communicated

Full job description – Coordinator of Volunteer Services, click here.

To apply, submit a cover letter and resume to [email protected], subject: Coordinator of Volunteer Services.

Reports to: Director, Strategic Promotions

Reporting to and working closely with the Director of Strategic Promotions, this position will develop the strategy and supervise the daily operations of all Promotions and Social Media functions and its associated staff, as well as the Public Relations function. Responsible for imaginatively articulating the mission and values of Bay.Org and its six branches to its various audiences including school groups, tourists, members, patrons, sponsors, supporters, among others.

PRIMARY DUTIES AND RESPONSIBILITIES

Planning and Implementation:

• Lead the development and implementation of both one-year and multi-year strategic, multi-channel, integrated marketing plans that leverage traditional and digital media to favorably position the collections, exhibitions, programs, and research at Bay.Org and to facilitate audience and visitor growth in support of the institutions mission and goals.
• Identify and prioritize new and existing target markets to maximize the deployment of marketing resources.
• Collaborate both inter- and cross-departmentally to develop marketing plans and strategies.
• Effectively and continuously communicate on the status of plan execution.
• Develop and manage the production and distribution of Newsletter, Email Communiques, Website updates, Public Service Announcements etc.
• Support Bay.Org’s efforts to further establish and define institutional identity/brand, by consulting widely across the organization and working closely with colleagues in Design, Exhibits, Education, external consultants and editorial resources to ensure clarity and ongoing reflection of our values and mission.

Analysis:

• Set and monitor marketing campaign effectiveness (especially for online and social media campaigns), producing timely reports, and developing contingency strategies as required.
• Work with the Director of Strategic Promotions, Director of Tourism and Events Sales Services, and Director of Visitor Services on regular and relevant market and audience research, including the monitoring of specific trends and best practices. Recommend and incorporate changes where appropriate to maintain and promote the Aquarium as a destination. Work closely with San Francisco Travel, Pier #39 and other agencies; review visitor demographic and tourism trend reports and recommend reactive and proactive measures.

Project and program management:

Candidates must meet the following basic qualifications to be considered for this position:
Bachelor’s degree and experience in the hospitality industry; Science background preferred.

TO APPLY

To apply, please submit cover letter and resume to: Human Resources at [email protected]. Please put “Strategic Promotions Coordinator” in the subject line.

The Guest Services Supervisor position is responsible for working alongside the Director of Guest Services, the Guest Services Manager and Assistant Managers to oversee the day-to-day running of all ticketing, retail, and specialty areas. As a Supervisor, you are expected to set the tone and example for the rest of the Guest Services staff; our Supervisors should always be viewed as our best associates! The position will involve working with the Guest Services Manager and Assistant Managers daily to ensure proper and effective staffing for all ticketing areas, overseeing front desk transactions and interactions, managing associate’s daily cash flow, managing and coaching staff for excellence and, most importantly, providing each aquarium guest uncompromised hospitality and quality service.

This position reports to the Guest Services Manager, Guest Services Assistant Managers, and Director of Guest Services.

Direct reports: Guest Services Sales Associates

POSITION SPECIFICS:

• This is a part-time, hourly (non-exempt) position -working a minimum of three days a week.
• Minimum of three days of availability including weekends, Holidays and opening and closing shifts, for a minimum length of eight (8) hours
• During non-seasonal operating hours, Supervisor must be available for shifts scheduled between the hours of 8am and 7pm
• During extended seasonal operating hours, Supervisor must be available for shifts scheduled between the hours of 7am and 9pm
• Other shifts may be scheduled based on the needs of the department
• This position is located at the Aquarium of the Bay on PIER 39 in San Francisco, CA.

Full job description – Guest Services Supervisor, click here.

TO APPLY:
To be considered for this position, please send a resume and cover letter describing your interest and experience related to the position via e-mail to [email protected], subject: Guest Services Supervisor – Part Time.

Reporting to the President & CEO, the Director, Institutional Advancement will lead and manage and comprehensive institutional advancement program. The Director’s primary goal is to research, identify, solicit and generate funding for bay.org through grants, memberships, sponsorships, donations, planned giving and corporate partnerships for operations, programs, endowed positions and capital works.

POSITION SPECIFICS:

• This is a full-time, exempt position,
• The schedule for this position is Monday- Friday 9:00 AM- 5:00 PM,
• Evening, weekend, holidays and attendance to special events may be required; and
• Statutory benefits included after an introductory period has been completed

Full job description – Institutional Advancement Director, click here.

To be considered for this position,Please send cover letter and resume to [email protected] .

Reporting to the Director of Development, the Institutional Giving Officer is responsible for raising financial support from institutional funders requiring proposals, both for unrestricted and restricted revenue. The candidate should have a proven track record in producing successful grant proposals, excellent writing and communication skills and the ability to work in an innovative work environment.

PRIMARY DUTIES AND RESPONSIBILITIES

• Identify, cultivate, solicit, and secure funding from a growing portfolio of institutional funders including foundations, state and federal sources, corporations and individual donors.
• Set and achieve specific fundraising goals for all 5 divisions of bay.org including programs of The Bay Institute, the Eco Center, the Sea Lion Center and Aquarium of the Bay.
• Write proposals, reports, letters of inquiry, briefing materials for meetings and site visits, internal memos, and other documents.
• Work with Director to conceptualize, develop, and implement strategies and craft pitches to fit funders’ goals and requirements. Work with colleagues throughout the organization to gather information and data for proposals and reports, and develop content for proposals and program budgets.
• Develop and maintain strong relationships with funders.
• Identify new potential funders including foundations, state and federal sources, corporate and individual funders to grown the institutional giving pipeline.
• Plan and lead funder meetings and special events, engaging other staff and board members as needed.
• Manage and oversee grant revenue status; work closely with the finance team to assure accuracy.
• Work with Development Director to create annual institutional funding plan and set fundraising goals for programs of bay.org
• Support activities that encompass the entire Development team, including event support.
• Other duties as assigned.

QUALIFICATIONS
The successful candidate will have the following minimum qualifications:

• Proven grant writing abilities of $100K or more with 3+ years of experience in positions with progressively increasing responsibility
• Familiarity working with foundations, state and federal funders, as well as corporate and individual donors
• Ability to prioritize and manage multiple time-driven deadlines
• Bachelor’s degree in a relevant field, advanced degree desirable
• Track record of identifying and cultivating institutional funders
• Strong analytical and problem-solving skills, and the ability to communicate technical complexities with clarity and simplicity
• Energetic go-getter who is a quick learner, resourceful, flexible, and can thrive in an innovative, dynamic, nonprofit environment
• Excellent organizational skills and attention to detail
• Specific knowledge of PC-based computers with expertise in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
• Expertise in donor database management systems a plus
• Willingness and ability to travel, some weekends and evenings required

TO APPLY

To apply, please submit cover letter and resume to: Human Resources Director, Laura Canaya at [email protected]. Please put “Institutional Giving Officer” in the subject line. Please include a writing sample and a portfolio of awarded grants.

We are currently hiring 3 full-time staff in the Education department who will focus on provided excellent informal conservation education programming for the Aquarium’s and Sea Lion Center’s thousands of visitors. Available shifts include Sunday-Thursday or Tuesday- Saturday, and some holidays. Reporting to the Associate Director of Education and Conservation, these positions encompass a variety of responsibilities including supporting daily departmental operation, program presentation, program development, and mentoring other Education staff.

POSITION SPECIFICS:

• This is a full-time, 40 hours per week, hourly (non-exempt) position.
• Work schedule is Sunday – Thursday or Tuesday – Saturday. Must also be able to work periodic early mornings and evenings.
• Benefits are included (medical, dental, vision, 403B) after a 90-day introductory period has been completed

Full job description – Interpretive Specialist, click here.

To be considered for this position, please send a resume, a cover letter, and three references describing your interest and experience related to the position via e-mail to Abby Nickels, Associate Director of Education and Outreach: [email protected]. Position open until filled.

We are currently hiring (1) Education Specialist with shifts scheduled either Sunday-Thursday or Tuesday-Saturday. These staff members will focus on supporting the various K-12 and youth programs at Aquarium of the Bay and the Sea Lion Center, as well as supporting the daily operations at both sites. Under the supervision of the Associate Director of Education and Outreach and Education Manager for School, Youth, and Community Programs, the Education Specialists are responsible for ensuring the best possible guest engagement and student/youth experiences. This includes acting as an Interpretive Naturalist and Teacher, as well as providing leadership and support to the Naturalist team during supervisor shifts.

POSITION SPECIFICS:

• This is a full-time, hourly (non-exempt) position – scheduled for 40 hours per week.
• Work schedule is will either be Sunday through Thursday or Tuesday through Saturday. Must also be able to work periodic early mornings and evenings.
• Benefits are included (medical, dental, vision, 401K) after a 90-day introductory period has been completed

Full job description – Education (K-12) Specialist, click here.

To be considered for this position, please send a resume, a cover letter, and three references describing your interest and experience related to the position via e-mail to Abby Nickels, Associate Director of Education and Outreach, [email protected]. Position is open until filled.

Aquarium of the Bay and the Sea Lion Center are currently hiring three (3) full-time Educators with shifts scheduled either Sunday-Thursday or Tuesday-Saturday. The Aquarium of the Bay and Sea Lion Center Educators work at two separate venues, welcoming, orienting, and engaging with guests at both locations, as well as facilitating both on-site and off-site classes with Bay Area K-12 school groups. At the Aquarium, Educators are expected to engage guests via a variety of methods including formal and informal presentations, casual interactions, animal ambassador encounters, and facilitating education at our Augmented Reality experience. Additionally, educators are expected to use specific communication tools to help increase climate change and environmental literacy and encourage behavioral changes related to those issues. This position reports to the Education Manager of Guest Experience and Public Programs and the Education Manager of School, Youth, & Community Programs.

POSITION SPECIFICS:

• This is a full-time, hourly (non-exempt) position – scheduled for 32-40 hours per week.
• Work schedule is will either be Sunday through Thursday or Tuesday through Saturday. Must also be able to work periodic early mornings and evenings.
• Benefits are included (medical, dental, vision, 401K) after a 90-day introductory period has been completed

Full job description – Full Time Educator, click here.

To be considered for this position, please send a resume, a cover letter, and three references
describing your interest and experience related to the position via e-mail to the Education Manager of Public Programs and Guest Experience: [email protected], subject: Full Time Educator. Position open until filled.

We are currently seeking one (1) full-time School, Youth, and Community Programs Coordinator with shifts scheduled Tuesday-Saturday. This staff member will focus on supporting the various on-site and offsite K-12 and youth programs at Aquarium of the Bay and the Sea Lion Center. Under the direct supervision of the Education Manager for School, Youth, and Community Programs, the School, Youth, and Community Programs Coordinator is responsible for the coordination and execution of all onsite and offsite K-12 and youth programs taking place at Aquarium of the Bay, Sea Lion Center, Bay Area schools, and community location sites. This includes teaching programs, coordinating program logistics, developing curriculum, and providing training, leadership and support for teaching staff.

POSITION SPECIFICS:

• This is a full-time, hourly (non-exempt) position – scheduled for 40 hours per week.
• Current work schedule is Tuesday through Saturday. Work schedule maybe adjusted to alternative due to staffing needs in the future. Occasional early mornings and/or evenings.
• Benefits are included (medical, dental, vision, 403B) after an introductory period has been completed

Full job description – School, Youth, and Community Programs Coordinator, click here.

To be considered for this position, please send a resume and cover letter describing your interest and experience related to the position to Maia Kolbeck, Education Manager for School, Youth, and Community Programs: [email protected]. Please no phone call inquiries. Position is open until filled.